Statutory Duties
The Municipal Clerk holds one of the most important and exacting positions in municipal government. In 1985, the New Jersey State Legislature enacted a law establishing the Municipal Clerk as a Statutory and State Certified position. The role of the Municipal Clerk is incredibly diverse, and a place where the paths of the public, local officials, and government agencies of every level intersect. The Municipal Clerk has five core, all-encompassing duties pursuant to statute:
1. Secretary of the Municipal Corporation - This includes Acting as the custodian of the municipal seal, the custodian of records, the chief attester to the municipal officer, and the party responsible for legal service unto the municipality.
2. Secretary to the Governing Body - This includes Preparation of all meeting agenda, drafting the annual Re-Organization Meeting agenda, keeping members of the governing body apprised of rules and regulations, keeping an official record of all met proceedings, administer oaths of office, and act as the liaison to the public on behalf of the governing body.
3. Chief Administrative Officer of Elections - This includes Certifying vacancies in local office, accepting and exercising quasi-judicial authority over nominating petitions, suggesting polling places to the County and Attorney General, and maintaining elections results.
4. Chief Registrar of Voters - This includes: Ensuring that all interested individuals wishing to vote can register and take part in the free and fair election process.
5. Administrative Officer of Certification - This includes Accepting applications for licenses, issuing assessment search certificates, serve as the information officer for the public and media, certify municipal bonds, and maintain personnel records.
Other Duties
In addition to the Core Duties, the Municipal Clerk accepts requests for government records (OPRA), applications for citizen leadership, massage/spa licenses, boarding houses, cannabis establishments, garage/yard sale permits, and landlord/tenant registrations. The Clerk's Office also issues licenses for dogs, food establishments, pools and restaurants in conjunction with the Board of Health, issues licenses for legalized games (Raffles and Bingos) jointly with the State Attorney General, and issues Alcoholic Beverage licenses. All of which can be found under "Forms"
Trina Lindsey
RMC / CMR / QPA / Borough Clerk / Registrar
Phone: (732) 389-7601
Email: clerk@eatontownnj.com
Katie Muscillo
Deputy Clerk / Deputy Registrar / Board of Health Secretary
Phone: (732) 389-7601
Email: deputyclerk@eatontownnj.com
Physical Address
47 Broad Street
First Floor
Eatontown, NJ 07724
Hours:
Monday through Friday
8:30am to 4:30pm
FAQs
Vital Documents include records of birth, marriage, civil union, domestic partnership, and death. To obtain a certified copy of any document you will need to fill out the request form for the municipality (town) where the event took place.
To request a certified copy of a vital document for an event that took place in Eatontown, please complete and mail in the Application Form (PDF). Also, include a copy of a photo id with address, a self-addressed stamped envelope, and a check or money order for $20.
To report a complaint of an odor from the Monmouth County Reclamation Center, please call 732-922-2666
The Municipal Clerk receives all requests under the Open Public Records Act (OPRA). OPRA applies to requests for records, not requests for isolated facts.
In order to be considered a valid request under OPRA, the request must identify the specific record(s) desired and the request must be submitted to the records custodian of the public agency that maintains the record.
A New Jersey Appeals Court recently ruled that those requesting records do not need to use the agency's records request form but any request must include all required information. A printable copy of the OPRA form is available in the Forms section under Clerk / Registrar and can be mailed, emailed, or faxed to the Clerk's Office.
OPRA requests are addressed within seven business days unless extended with the consent of the requestor.
Due to the new OPRA law, if a commercial request is submitted, the OPRA will be addressed within fourteen business days.
You may review How to Apply Marriage License (PDF) which explains the marriage license application process and lists the required documents you will need to present.
Please call the Registrar at (732) 389-7601 to set up an appointment. Registrar hours are Monday through Friday between 9 am and 4 pm. You may download and complete your Marriage Application (PDF) prior to your appointment (only complete the first two pages - please, do not sign the application until you are at your appointment). For more information visit the State of New Jersey Office of Vital Statistics or contact the Registrar's Office at (732) 389-7601 or by email. Thank you and best wishes.
To obtain a raffle license, the member in charge must provide proof of a background check. Information can be found in the application. Please submit four notarized copies of the application form for Raffle License (PDF) / or Bingo Licenses (PDF), making sure to allow for at least twenty (20) days to lapse between submitting the application and the date the raffle begins.
The most up-to-date information can be found at New Jersey Legalized Games of Chance Control Commission which oversee all Legalized Games of Chance, including information regarding fees (PDF), application amendments (PDF) and filing raffle operations reports (PDF).
Read about Pet Waste Pollutants (PDF) and how you can help protect our water. You may also visit New Jersey Storm Water or the U.S. Environmental Protection Agency.
New Application for a U.S. Passport
To obtain a passport for the first time, you need to go in person to one of over 9,000 passport acceptance facilities located throughout the United States with two photographs of yourself, proof of U.S. citizenship, and a valid form of photo identification such as a driver's license.
Acceptance facilities include many Federal, state and probate courts, post offices, some public libraries and a number of county and municipal offices. There are also 13 regional passport agencies, and 1 Gateway City Agency, which serve customers who are traveling within 2 weeks (14 days), or who need foreign visas for travel. Appointments are required in such cases.
You'll need to apply in person if you are applying for a U.S. passport for the first time: if your expired U.S. passport is not in your possession; if your previous U.S. passport has expired and was issued more than 15 years ago; if your previous U.S. passport was issued when you were under age 16; or if your currently valid U.S. passport has been lost or stolen.
For more information on getting a new passport, please visit the How to get a passport page.
Renewal of a U.S. Passport
You can renew by mail if: Your most recent passport is available to submit and it is not damaged; you received the passport within the past 15 years; you were over age 16 when it was issued; you still have the same name, or can legally document your name change.
You can get a passport renewal application form by downloading it from this site.
If your passport has been, altered or damaged, you cannot apply by mail. You must apply in person.
For more information on how to renew a passport, please visit the How to renew a passport page.
Visit Monmouth County Votes for the most up-to-date information and to obtain the Voter Registration Application (PDF).
Please download and complete the dog license application (PDF). All dog licenses must be renewed by January 31st of each year. Your dog's rabies vaccination must be valid through October 31 of the licensing year unless an exemption form (PDF) is submitted with the application.
Please contact the Clerkâs Office with any questions.